407-739-4150  office@seym.org

Summer Executive Committee Meeting

Saturday, June 17th, 2017  •  9 am – 4 pm

Tampa Friends Meetinghouse • 1502 W. Sligh Avenue, Tampa, FL 33604

lunch provided by Tampa Friends

If you have an agenda item, please email Lisa Stewart, EC/IBM Clerk.

Documents from last Business Meeting

original Tampa Meetinghouse, at front of site

New Worship space

Administrative Calendar

JUNE 2016

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer

FIBM host Meeting contacted prior to 2nd Sunday in June

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1              YM Fiscal Year begins

7              Reports for EC due in office & e-mailed out before EC

18            SUMMER EXECUTIVE COMMITTEE MEETING  3rd Saturday in June, Tampa

JULY 2016

Begin work on HYM program & registration

YM Gathering Reservation, Contract & Deposit: Gathering Clerk Contacts LEC

10           Call for FIBM DIAs sent out 6weeks before deadline

31           Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

AUGUST 2016

YM Gathering Reservation: Contract & Deposit Due

21           FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31            FY 1st quarter ends

SEPTEMBER 2016

6             HYM registration form & flyer information due in office

FIBM DIAs sent out  1week prior to Sept. MMfB

22           HYM flyer sent out

30         FALL EC MEETING

OCTOBER 2016

1               FALL INTERIM BUSINESS MEETING, Palm Beach Meetinghouse. 1st Saturday in October

6               HYM Registration begins 7 weeks prior to HYM

30            Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

NOVEMBER 2016

1              Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & OMM due

Budget requests due in to Finance Cte. Clerk per handbook

7             Call for WIBM DIAs sent out 6 weeks prior to deadline

15            Michener brochure mailed out   2 months before event

24-27     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

30            FY 2nd quarter ends

DECEMBER 2016

8              HYM final payment to camp  week after HYM

18            WIBM DIAs deadline 3 weeks before January MfB

JANUARY 2017

Gathering: 2nd deposit payment to LEC

2             YM WIBM DIAs mailed to reach MMs one MfB prior to WIBM

6             Reports for EC due 1 week before EC

13           WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse

14           WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

15           MICHENER LECTURE & SEMINARS Sunday of MLK weekend

18            YM Registration form finalized

22            Gathering information due in to office

29            Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

FEBRUARY 2017

5            YM GATHERING REGISTRATION BEGINS  7 weeks before end of registration

6            YM Gathering program & flyers mailed out

28          FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2016

6              YM DIAs sent out  to reach MMs 2 Meetings for Business before YM

26            YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

29            YM Gathering Registration data due in to Camp    2 weeks before YM, per LEC contract

APRIL 2017

12-16      YEARLY MEETING GATHERING Wed. – Easter Sunday

21            Gathering: final lodging counts & payment to LEC

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline

30            Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

MAY 2017

1              Corporation annual report to State of Florida due with revised officers, payment

31            End of 4th quarter & Fiscal Year

Administrative Calendar

Download the pdf >

Calendar

june, 2017

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