407-739-4150  office@seym.org

Fall Interim Business Meeting

Saturday, October 7th, 2017  •  9 am – 4 pm

Sarasota Friends Meetinghouse • 3139 57th St, Sarasota, FL 34243

Executive Committee Meeting Friday, Oct. 6th • 7 pm • All are welcome

If you have an agenda item, please email   Bill Carlie, YM clerk & acting EC/IBM Clerk.

Documents In Advance deadline is August 27th. Send your reports to   office@seym.org 

hosted by Sarasota Friends Meeting  3139 57th Street, Sarasota, FL 34243   www.sarasota.quaker.org

 

Quaker Hospitality contact: Ÿ Johannes Werner , Ÿ 941-330-0303

Hotels: Here are some recommended nearby hotels—visit their websites for more information

• Courtyard Sarasota Bradenton Airport: 850 University Pkwy. Sarasota, FL 34234. Call for our Quaker group rate.

• Hampton Inn & Suites Sarasota-Bradenton Airport: 975 University Pkwy, Sarasota, FL 34243. From $179/night

• Hyatt Place Sarasota: 950 University Parkway, Sarasota, FL 34234. From $158/night

Schedule

Friday, Oct. 6          

6:00 pm: Early arrivals: Coffee & tea provided

7:00 pm: Executive Committee Meeting, open to all

Saturday, Oct. 7               

8:00 am: Coffee, tea & snacks

9:00 am: Opening Worship, Announcements

9:30 am: Committee meetings. If you are not on a committee, you are invited to attend a committee meeting of your choice

12 noon: Lunch provided by Sarasota Friends

1:00 pm: Interim Business Meeting

5:00 pm: Dinner at a local restaurant

From the SEYM Nominating Committee

Dear Meeting & Nominating Committee Clerks,

The SEYM Nominating Committee would like to enlist the help of the Clerks and Nominating Clerks of Monthly Meetings to identify people who might be willing to serve the Yearly Meeting. So many good folks have answered the call in past years and we are grateful! Now we need others to step forward to give them a rest.

There are many ways folks can share their gifts and talents to benefit the yearly meeting. We do have some suggestions. Here are some of the positions open for which we need help:

  • a recording clerk or clerks to take notes during the Gathering
  • people who will help put together the programs and workshops for the Gathering
  • people with archiving skills to preserve our records
  • people who like working with children to serve on the Youth Committee
  • representatives to Friends General Conference
  • Look within your meetings, especially for people who have attended YM in past years.

Ask who is ready to deepen their connections to the wider Quaker world and help us sustain and maybe even grow our beloved Yearly Meeting community.

Volunteers may commit to one year only if they’d like to try out the position to see how it fits.

Let us know if you have potential nominees or some folks who are interested but would like more information. We are happy to talk to folks who have a leading or even a “leaning” to serve and join our volunteer cadre.

In Friendship,

Kathy Hersh, Nominating Committee clerk 

Administrative Calendar

JUNE 2017

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

FIBM host Meeting contacted prior to 2nd Sunday in June

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins

7    Reports for EC due in office & e-mailed out before EC

17   SUMMER EXECUTIVE COMMITTEE MEETING  3rd Saturday in June, Tampa

JULY 2017

Begin work on HYM program & registration

10   Call for FIBM DIAs sent out 6weeks before deadline

30   Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

AUGUST 2017

YM Gathering Reservation: Contract & Deposit Due

27    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends

SEPTEMBER 2017

2    FIBM DIAs sent out  1week prior to Sept. MMfB

18   HYM registration form & flyer information due in office

25   HYM flyer sent out

OCTOBER 2017

5    Half Yearly Meeting Registration opens  7 weeks prior to HYM

6     FALL EXECUTIVE COMMITTEE MEETING

7     FALL INTERIM BUSINESS MEETING, Sarasota Meetinghouse. 1st Saturday in October

16   Call for WIBM Documents In Advance sent out

29   Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

NOVEMBER 2017

1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & OMM due

Budget requests due in to Finance Cte. Clerk per handbook

15    Michener brochure mailed out   2 months before event

23-26     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

27    WIBM DIAs deadline  2 weeks before December Meeting for Business

30    FY 2nd quarter ends

DECEMBER 2017

4    WIBM DIAs sent out

31   Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays

JANUARY 2018

Gathering: 2nd deposit payment to LEC; Registration information due in office

12   WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse

13    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

14   MICHENER LECTURE & SEMINARS Sunday of MLK weekend

21    Gathering Registration begins  7 weeks before end of registration

FEBRUARY 2018

5    YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2018

11    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

14    YM Gathering Registration data due in to Camp    2 weeks before YM, per LEC contract

March 28 – April 1      YEARLY MEETING GATHERING Wed. – Easter Sunday

APRIL 2018

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline

29    Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

MAY 2018

1     Corporation annual report to State of Florida due with revised officers, payment

31    End of 4th quarter & Fiscal Year

Administrative Calendar

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Calendar

august, 2017

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