407-739-4150  office@seym.org

Executive Committee Meeting

Saturday, June 9, 2018 • 9 am  – 3 pm

 

Tampa Friends Meetinghouse

1502 W. Sligh Avenue, Tampa, Florida

www.tampafriends.org

 

 

If you have an Executive Committee agenda item,

please email   Elaine Martin, EC/IBM Clerk.

EC Documents In Advance>

Yearly Business Meeting 2018 Documents

YBM Minutes

YBM Numbered Minutes

2018 Epistles

Spiritual State of the Meeting Reports

YBM Executive Committee Minutes

Administrative Calendar

JUNE 2018

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

FIBM host Meeting contacted prior to 2nd Sunday in June

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins

9  SUMMER EXECUTIVE COMMITTEE MEETING  Saturday in June, Tampa

JULY 2018

Begin work on HYM program & registration

16   Call for FIBM DIAs sent out 6weeks before deadline

29   Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays

AUGUST 2018

27    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends

SEPTEMBER 2018

4   FIBM DIAs sent out  1week prior to Sept. MMfB

17   HYM registration form & flyer information due in office

25   HYM flyer sent out

30  Intervisitation Sunday

OCTOBER 2018

4    Half Yearly Meeting Registration opens  7 weeks prior to HYM

5     FALL EXECUTIVE COMMITTEE MEETING

6     FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October

15   Call for WIBM Documents In Advance sent out

NOVEMBER 2018

1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & OMM due

Budget requests due in to Finance Cte. Clerk per handbook

15    Michener brochure mailed out   2 months before event

22-25     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

27    WIBM DIAs deadline  2 weeks before December Meeting for Business

30    FY 2nd quarter ends

DECEMBER 2018

3    WIBM DIAs sent out

30   Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays

JANUARY 2019

Gathering: 2nd deposit payment to LEC; Registration information due in office

18   WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse

19    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

20   MICHENER LECTURE & SEMINARS Sunday of MLK weekend

FEBRUARY 2019

5    YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

11    Gathering Registration begins  7 weeks before end of registration

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2019

 

APRIL 2019

1    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

3    YM Gathering Registration data due in to Camp    2 weeks before YM, per LEC contract

17 – 21      YEARLY MEETING GATHERING Wed. – Easter Sunday

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline

HYM Contract signed & 1st payment due in April

MAY 2019

1     Corporation annual report to State of Florida due with revised officers, payment

31    End of 4th quarter & Fiscal Year

Administrative Calendar

Download the pdf >

Calendar

june, 2018

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