next business meeting:
Fall Executive Committee Meeting
Friday, October 13, 2023
Fall Interim Business Meeting
Saturday, October 14, 2023
In person and online
Sarasota Friends Meetinghouse
3139 57th Street, Sarasota, Florida
We will gather in person at Sarasota Friends Meetinghouse on Saturday, October 14th for FIBM. You can also join us on Zoom; there will be hybrid committee meetings and a Monthly Meeting forum in the morning, lunch provided by Sarasota Friends, and business meeting in the afternoon.
You are also welcome to attend Fall Executive Committee on Friday, October 13th. We will have fellowship at 6:30 pm, followed by the Executive Committee Meeting at 7 pm. This meeting will also be hybrid.
There are abundant hotels in St. Petersburg and Sarasota . . . have a weekend at the beach!
Registration is required for both in-person and online attendance.
For general questions, please email Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.
If you have an agenda item please email Bill Carlie, YM Clerk or phone him at (407) 840-9862.
Documents in Advance
- Agenda & Documents In Advance (with Zoom login)
Recent Documents
Administrative Calendar
JUNE 2022
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
1 YM Fiscal Year begins
18 Summer Executive Committee Meeting on Zoom
JULY 2022Begin work on HYM program & registration
24 Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)
31 Intervisitation Sunday: visit another Quaker Meeting or Worship Group in person on online! Fifth Sundays
AUGUST 2022 29 FIBM DIAS due in office 3 weeks prior to Sept. MMfB31 FY 1st quarter ends
SEPTEMBER 2022
5 FIBM DIAs sent out 1 week prior to Sept. MMfB
OCTOBER 2022 1 FALL EXECUTIVE COMMITTEE MEETING [postponed because of Hurricane Ian]2 FALL INTERIM BUSINESS MEETING 1st Saturday in Octoberl [postponed because of Hurricane Ian]
30 Intervisitation Sunday: visit another Quaker Meeting or Worship Group in person on online! Fifth Sundays
NOVEMBER 2022
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & Orlando Meeting due
Budget requests due in to Finance Cte. Clerk per handbook
Call for Membership List edits / send spreadsheets to clerks & worship group onveners
4 Call for WIBM Documents In Advance sent out
4 FALL EXECUTIVE COMMITTEE MEETING St. Petersburg Meetinghouse and online
5 FALL INTERIM BUSINESS MEETING St. Petersburg Meetinghouse and online
24 Native American Heritage Day / Thanksgiving Day
30 FY 2nd quarter ends
DECEMBER 2022
1 Call for Spiritual State of the Meeting reports (due Feb. 28)
10 Half Yearly Meeting Registration Deadline
15 WIBM DIAs deadline 2 weeks before December Meeting for Business
16 – 18 HALF-YEARLY MEETING – Wekiwa Springs State Park
23 RESERVE WEKIWA SPRINGS STATE PARK YOUTH CAMP FOR 2023
23 HYM final payment to camp due one week after HYM
31 HYM contract with Wekiwa Springs State Park signed & first payment due
JANUARY 2023 2 WIBM DIAs sent out4 Gathering registration & flyer information due in office
13 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
14 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
15 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
23 Gathering flyers mailed out
29 Intervisitation Sunday: visit another Quaker Meeting or Worship Group in person on online! Fifth Sundays
FEBRUARY 2023 6 GATHERING REGISTRATION begins 8 weeks before end of registration12 YBM DIAs deadline
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2023 1 Contact Tampa Meeting re: June EC7 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
Spiritual State of the Meeting reports posted and sent to MMs and WGs
20 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
APRIL 2023APRIL 5 – 9 YEARLY MEETING GATHERING
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
8 FIBM host meeting contract prior to 2nd Sunday in May
31 Call for Summer Executive Committee agenda items
31 End of 4th quarter & Fiscal Year