407-739-4150  office@seym.org

Upcoming Meetings:

Winter Executive Committee Meeting

6:30 pm Eastern Time • Friday, January 15th • online on Zoom

Winter Interim Business Meeting 2021

Saturday, January 16th •  online on Zoom

9 am Eastern • Committee Meetings 

12:30 pm Eastern time • Meeting for Business

Zoom log in information is published in the Documents in Advance (below), SEYM eNews, and is also available from  office@seym.org

If you are new to Zoom, please see Online Meetings: Getting Started

For general questions, please email  Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.

If you have an agenda item for the Executive Committee Meeting, please email Phoebe Andersen, EC/IBM Clerk  ; or phone her at (850)926-8301.

WIBM 2021 Documents In Advance>

Deadlines:

  • January 16th: Meeting and Worship Group membership lists due
  • February 28th: Spiritual State of the Meeting Reports due. See the SSOM Queries here>

Executive Committee Meeting • Friday, January 15th • 7 pm Eastern

Agenda

AGENDA

  • Opening Worship
  • Spiritual/Inspirational Reading
  • Agenda Review and/or Correction
  • Review of Previous Minutes   see DIAs pp. 4-5
  1. FIBM – Numbered Minutes
  2. Called Executive Committee Meeting Dec. 12, 2020 – Numbered Minutes
  • Nominating Committee Report   see DIAs p. 7
  • Treasurer’s   Report
  • Finance Committee – 1st Draft of Budget
  • Appointment of ad hoc Committee on Apportionments
  • Worship & Ministry Committee Report
  • Youth Committee Report (Joint Report with CMOR)  see DIAs p. 13
  • Youth and Young Adult Coordinator Report
  • ad hoc Retirement Community Committee Report
  • Peace & Social Concerns Committee Report    see p. 21
  • Peace Camp/Florida Peace & Justice Coalition Report
  • Ad Hoc Committee on FGC Gathering
  • SEYM Gathering Committee report
  • Other Committee Reports (as time allows)
  • Reading back the minutes
  • Closing worship

Winter Interim Business Meeting • Saturday, January 16th • 12:30 pm Eastern

Agenda

AGENDA

Opening Worship

  • Spiritual/Inspirational Reading
  • Agenda Review and/or Correction
  • Roll Call of Meetings and Worship Groups
  • Welcome of visitors
  • Announcements
  • Review & Approval of Previous Minutes
  1. FIBM – Numbered Minutes see DIAs p. 4
  2. Called Executive Committee Meeting Dec. 12, 2020 – Numbered Minutes see DIAs p. 5
  3. Winter Executive Committee Meeting – Numbered Minutes
  • Nominating Committee Report see DIAs p. 7
  • Treasurer’s   Report
  • Finance Committee – 1st Draft of Budget
  • Worship & Ministry Committee Report
  • Youth Committee Report (Joint Report with CMOR) see DIAs p. 13
  • Youth and Young Adult Coordinator Report
  • ad hoc Retirement Community Committee Report
  • Peace & Social Concerns Committee Report see DIAs p. 21
  • Peace Camp/Florida Peace & Justice Coalition Report

Break – 20 minutes

  • Committee for Ministry on Racism (Joint report with Youth Committee) see DIAs p. 13
  • Field Secretary for Earthcare Report
  • Earthcare Committee Report
  • Finance Committee Report
  • Half Yearly Meeting Report
  • YM Gathering Committee Report
  • Friends Peace Teams  see DIAs p. 22

Reports from Representatives to Other Organizations

Reading back the numbered minutes

Closing worship

Administrative Calendar

JUNE 2020

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins

6 – 7  YM Plenaries

JULY 2020

Begin work on HYM program & registration

20   Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)

AUGUST 2020

8     SUMMER EXECUTIVE COMMITTEE MEETING 1 pm; Worship Sharing 10 am

30   Intervisitation Sunday

31    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends

SEPTEMBER 2020

7   FIBM DIAs sent out  1week prior to Sept. MMfB

15   HYM registration form & flyer information due in office

OCTOBER 2020

1   HYM flyer sent out

8     Half Yearly Meeting Registration opens  7 weeks prior to HYM

9     FALL EXECUTIVE COMMITTEE MEETING

10     FALL INTERIM BUSINESS MEETING  1st Saturday in October

NOVEMBER 2020

1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & OMM due

Budget requests due in to Finance Cte. Clerk per handbook

16    Call for WIBM Documents In Advance sent out

16    Michener brochure mailed out   2 months before event

26 – 29     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

30    FY 2nd quarter ends

DECEMBER 2020

2    HYM final payment to camp 1 week after HYM

28    WIBM DIAs deadline  2 weeks before December Meeting for Business

JANUARY 2021

4     Gathering registration & flyer information due in office

4    WIBM DIAs sent out

15   WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse

16    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

17   MICHENER LECTURE & SEMINARS Sunday of MLK weekend

31     Intervisitation Sunday

FEBRUARY 2021

3    Gathering Registration begins  8 weeks before end of registration

5    YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2021

15    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

MARCH 31 – APRIL 4    YEARLY MEETING GATHERING 

APRIL 2021

 

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline
  •                Camp reservation for 2022

HYM Contract signed & 1st payment due in April

MAY 2021

3     Corporation annual report to State of Florida due with revised officers, payment

30   Intervisitation Sunday

31    End of 4th quarter & Fiscal Year

Administrative Calendar 2020-2021

Download the pdf >

Calendar

january, 2021

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