407-739-4150  office@seym.org

Next Meeting:

Winter Executive Committee Meeting

Friday, January 14, 2022 • 7 pm Eastern • online

Winter Interim Business Meeting

Saturday, January 15, 2022 • online on Zoom

8:30 am EDT: Zoom window will open for coffee and fellowship

9:00 am EDT: Opening Worship

9:30 – 11:30 am EDT: Committee Meetings

11:30 am – 1:00 pm EDT: Lunch & open fellowship

1:00 pm EDT: Business Meeting

Michener Lecture & Seminars

Sunday, January 16th, 1 pm

Visit the Michener Lecture page>

 

Registration is required for Executive Committee, WIBM, and the Michener Lecture.

For general questions, please email  Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.

If you have an agenda item for the Executive Committee Meeting, please email Phoebe Andersen, EC/IBM Clerk  ; or phone her at (850)926-8301.

WIBM Documents in Advance>

Deadlines

Recent Documents

How to join a committee meeting breakout room

Zoom now allows participants to choose the breakout room they wish to join! Breakout rooms will be set up for each committee that is meeting for our Summer EC. To join a committee meeting, click on the ‘Breakout Room’ icon in the menu bar at the bottom of your window. A Breakout Room window will pop up. Hover your cursor over the blue number to the right of the committee you wish to join; a ‘Join’ button will appear. Click ‘Join.’

If you have difficulty joining a breakout room, ask our Zoom host, Susan Wade, to assist you.

Schedule & Agenda

Winter Executive Committee Meeting • Friday, January 14th • 7pm ET

WEC Agenda

Opening Worship

Spiritual/Inspirational Reading

Agenda Review and/or Correction

Announcements

Review of Previous Minutes

  1. FIBM Numbered Minutes, see page 4 of DIAs

Discussion new committee report format

Discussion of Covid-19 concerns and SEYM in-person meetings & gatherings

  1. Fort Myers Meeting’s Report on its Hybrid Meeting, page 6 DIAs

Naming Committee Report

Nominating Committee Report, page 7 DIAs

Treasurer’s Report & Associated Minutes, page 11 DIAs

Finance Committee – 1st Draft of Budget

Appointment of ad hoc Committee on Apportionments

  1. Action Items for Monthly Meetings and Worship Groups, page 17, DIAs

Worship & Ministry Committee Report

Youth Committee Report, page 21 DIAs

Youth and Young Adult Coordinator Report, page 24, DIAs

  1. Next Steps for the Youth and Young Adult Coordinator position
  2. Next Steps for ad hoc Crisis Response Committee
  3. Appointment of ad hoc Crisis Response Policy and Practice Committee

Break – 20 minutes

ad hoc Florida Retirement Community Committee Report

Peace & Social Concerns Committee Report

  1. Proposal by Wendy C. Geiger, page 32

Peace Camp/Florida Peace & Justice Coalition Report

Other Committee Reports (as time allows)

Committee for Ministry on Racism, page 33

Field Secretary for Earthcare, page 36

Quaker United Nations Office Report, page 40

Reading back the minutes

9:00 pm – Closing worship

Winter Interim Business Meeting • Saturday, January 15th • 1pm

FIBM Agenda

Opening Worship

Spiritual/Inspirational Reading

Agenda Review and/or Correction

Roll Call of Meetings and Worship Groups

Welcome of visitors

Announcements

Review & Approval of Previous Minutes

  1. FIBM Numbered Minutes DIAs page 4
  2. Winter Executive Committee Meeting Numbered Minutes

Naming Committee Report

Nominating Committee Report DIAs page 7

Treasurer’s   Report & Associated Minutes DIAs page 11

Finance Committee – 1st Draft of Budget

Worship & Ministry Committee Report

Youth Committee Report DIAs page 21

Youth and Young Adult Coordinator Report DIAs page 24

  1. Next Steps for the Youth and Young Adult Coordinator position
  2. Next Steps for ad hoc Crisis Response Committee Report
  3. Appointment of ad hoc Crisis Response Policy and Practice Committee ad hoc Retirement Community Committee Report

Break – 20 minutes

Peace & Social Concerns Committee Report

  1. Proposal by Wendy C. Geiger DIAs page 32

Peace Camp/Florida Peace & Justice Coalition Report

Committee for Ministry on Racism DIAs page 33

Field Secretary for Earthcare Report DIAs page 35

Earthcare Committee Report

Half Yearly Meeting Report

YM Gathering Committee Report

Friends Peace Teams

Reports from Representatives to Other Organizations

Quaker United Nations Office Report  DIAs page 40

Reading back the numbered minutes

5:00 p.m. – Closing worship

Administrative Calendar

JUNE 2021

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins

19  Summer Executive Committee Meeting on Zoom

JULY 2021

Begin work on HYM program & registration

18   Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)

AUGUST 2021

29   Intervisitation Sunday

29    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends

SEPTEMBER 2021

5   FIBM DIAs sent out  1week prior to Sept. MMfB

17   HYM registration form & flyer information due in office

OCTOBER 2021

1   HYM flyer sent out

1     FALL EXECUTIVE COMMITTEE MEETING

2     FALL INTERIM BUSINESS MEETING  1st Saturday in October

7     HYM Registration opens

31    Intervisitation Sunday: visit another Meeting or Worship Group

NOVEMBER 2021

1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & Orlando Meeting due

Budget requests due in to Finance Cte. Clerk per handbook

   Call for WIBM Documents In Advance sent out

19    Michener brochure mailed out   2 months before event

25 – 28     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

30    FY 2nd quarter ends

DECEMBER 2021

4    HYM final payment to camp 1 week after HYM

15    WIBM DIAs deadline  2 weeks before December Meeting for Business

29    Intervisitation Sunday: visit another Meeting or Worship Group

JANUARY 2022

2    WIBM DIAs sent out

4     Gathering registration & flyer information due in office

14   WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse

15    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

16   MICHENER LECTURE & SEMINARS Sunday of MLK weekend

30    Intervisitation Sunday

FEBRUARY 2022

4     YM Gathering flyers mailed out

11    Gathering Registration begins  8 weeks before end of registration

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2022

7   YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

27    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

APRIL 2022

APRIL 13 – 17    YEARLY MEETING GATHERING 

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline
  •                Camp reservation for 2022

HYM Contract signed & 1st payment due in April

MAY 2022

1     Corporation annual report to State of Florida due with revised officers, payment

29    Intervisitation Sunday

31   Call for Summer Executive Committee agenda items

31    End of 4th quarter & Fiscal Year

Administrative Calendar 2021-2022

Download the pdf >

Calendar

january, 2022

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