407-739-4150  office@seym.org

Next Meeting:

Fall Executive Committee Meeting

Friday, October 1st • 7 pm Eastern • online

Fall Interim Business Meeting

Saturday, October 2nd • online on Zoom

8:30 am EDT: Zoom window will open for coffee and fellowship

9:00 am EDT: Opening Worship

9:30 – 11:30 am EDT: Committee Meetings

11:30 am – 1:00 pm EDT: Lunch & open fellowship

1:00 pm EDT: Business Meeting

Registration is required. Register here>

For general questions, please email  Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.

If you have an agenda item for the Executive Committee Meeting, please email Phoebe Andersen, EC/IBM Clerk  ; or phone her at (850)926-8301.

Documents In Advance>   including Zoom login information

Call for Spiritual Uplift

Care Packages to Cuba

Recent Documents

How to join a committee meeting breakout room

Zoom now allows participants to choose the breakout room they wish to join! Breakout rooms will be set up for each committee that is meeting for our Summer EC. To join a committee meeting, click on the ‘Breakout Room’ icon in the menu bar at the bottom of your window. A Breakout Room window will pop up. Hover your cursor over the blue number to the right of the committee you wish to join; a ‘Join’ button will appear. Click ‘Join.’

If you have difficulty joining a breakout room, ask our Zoom host, Susan Wade, to assist you.

Schedule & Agenda

Fall Executive Committee Meeting Schedule & Agenda, 7pm Friday, October 1

Opening Worship

Spiritual/Inspirational Reading

Agenda Review and Changes

Orlando MM Minute 2021.09-06 re: 2022 WIBM and 2022 Michener Lecture

YM Clerk Report

  1. Covid 19 Relief Fund Report
  2. Other Concerns

Review of Previous Minutes

  1. SEC – Numbered Minutes see DIAs, pp. 5-6
  2. Selected Minutes from 2021 EC Meetings

Nominating Committee Report  see DIAs pp. 7-9

Appointment of ad hoc Naming Comm. for the Nominating Comm. for YM 2022 & YM 2023

Treasurer’s Report  see DIAs pp. 20-30

Appointment of ad hoc Committee on Apportionments

Cuban Quaker Concerns

  1. Minutes 21SEC01 through 21SEC03
  2. Cuba Care Packages

Worship & Ministry Committee Report

Youth Committee Report  see DIAs p.19

Youth and Young Adult Coordinator Report see DIAs pp. 16-18

Bob Allenson’s Call for Spiritual Uplift in the face of armed conflict

Reading back the numbered minutes

EC as Personnel Committee (EC Members Only)

  1. Youth and Young Adult Coordinator Request
  2. Employee Evaluations

9:00 pm – Closing worship

Fall Interim Business Meeting Schedule & Agenda, 1 pm Saturday, October 2

Opening Worship

Spiritual/Inspirational Reading

Agenda Review and Changes

Roll Call of Meetings and Worship Groups

Welcome of visitors

Announcements

Orlando MM Minute 2021.09-06 re: 2022 WIBM and 2022 Michener Lecture

YM Clerk Report

  1. Covid 19 Relief Fund Report
  2. Other Concerns

Review of Previous Minutes

  1. SEC – Numbered Minutes  see DIAs pp. 5-6
  2. FEC Executive Committee Meeting – Numbered Minutes

Nominating Committee Report  see DIAs pp. 7-9

Treasurer’s   Report  see DIAs pp. 20-30

Cuban Quaker Concerns

  1. Minutes 21SEC01 through 21SEC03
  2. Cuba Care Packages

Worship & Ministry Committee Report

Youth Committee Report  see DIAs p. 19

Youth and Young Adult Coordinator Report  see DIAs pp. 16-18

 

Break – 20 min.

 

Committee for Ministry on Racism  see DIAs pp. 10-11

Field Secretary for Earthcare Report

Earthcare Committee Report

Half Yearly Meeting Report

Peace & Social Concerns Committee Report  see DIAs p. 15

YM Gathering Committee Report

Reports from Representatives to Other Organizations

Bob Allenson’s Call for Spiritual Uplift in the face of armed conflict

Reading back the numbered minutes

5:00 pm – Closing worship

Administrative Calendar

JUNE 2021

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins

19  Summer Executive Committee Meeting on Zoom

JULY 2021

Begin work on HYM program & registration

18   Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)

AUGUST 2021

29   Intervisitation Sunday

29    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends

SEPTEMBER 2021

5   FIBM DIAs sent out  1week prior to Sept. MMfB

17   HYM registration form & flyer information due in office

OCTOBER 2021

1   HYM flyer sent out

1     FALL EXECUTIVE COMMITTEE MEETING

2     FALL INTERIM BUSINESS MEETING  1st Saturday in October

7     HYM Registration opens

31    Intervisitation Sunday: visit another Meeting or Worship Group

NOVEMBER 2021

1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & Orlando Meeting due

Budget requests due in to Finance Cte. Clerk per handbook

   Call for WIBM Documents In Advance sent out

19    Michener brochure mailed out   2 months before event

25 – 28     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

30    FY 2nd quarter ends

DECEMBER 2021

4    HYM final payment to camp 1 week after HYM

15    WIBM DIAs deadline  2 weeks before December Meeting for Business

29    Intervisitation Sunday: visit another Meeting or Worship Group

JANUARY 2022

2    WIBM DIAs sent out

4     Gathering registration & flyer information due in office

14   WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse

15    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

16   MICHENER LECTURE & SEMINARS Sunday of MLK weekend

30    Intervisitation Sunday

FEBRUARY 2022

4     YM Gathering flyers mailed out

11    Gathering Registration begins  8 weeks before end of registration

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2022

7   YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

27    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

APRIL 2022

APRIL 13 – 17    YEARLY MEETING GATHERING 

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline
  •                Camp reservation for 2022

HYM Contract signed & 1st payment due in April

MAY 2022

1     Corporation annual report to State of Florida due with revised officers, payment

29    Intervisitation Sunday

31   Call for Summer Executive Committee agenda items

31    End of 4th quarter & Fiscal Year

Administrative Calendar 2021-2022

Download the pdf >

Calendar

october, 2021

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