Upcoming Meetings:
Winter Executive Committee Meeting
6:30 pm Eastern Time • Friday, January 15th • online on Zoom
Winter Interim Business Meeting 2021
Saturday, January 16th • online on Zoom
9 am Eastern • Committee Meetings
12:30 pm Eastern time • Meeting for Business
Zoom log in information is published in the Documents in Advance (below), SEYM eNews, and is also available from office@seym.org
If you are new to Zoom, please see Online Meetings: Getting Started
For general questions, please email Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.
If you have an agenda item for the Executive Committee Meeting, please email Phoebe Andersen, EC/IBM Clerk ; or phone her at (850)926-8301.
WIBM 2021 Documents In Advance>
Deadlines:
- January 16th: Meeting and Worship Group membership lists due
- February 28th: Spiritual State of the Meeting Reports due. See the SSOM Queries here>
Executive Committee Meeting • Friday, January 15th • 7 pm Eastern
Agenda
AGENDA
- Opening Worship
- Spiritual/Inspirational Reading
- Agenda Review and/or Correction
- Review of Previous Minutes see DIAs pp. 4-5
- FIBM – Numbered Minutes
- Called Executive Committee Meeting Dec. 12, 2020 – Numbered Minutes
- Nominating Committee Report see DIAs p. 7
- Treasurer’s Report
- Finance Committee – 1st Draft of Budget
- Appointment of ad hoc Committee on Apportionments
- Worship & Ministry Committee Report
- Youth Committee Report (Joint Report with CMOR) see DIAs p. 13
- Youth and Young Adult Coordinator Report
- ad hoc Retirement Community Committee Report
- Peace & Social Concerns Committee Report see p. 21
- Peace Camp/Florida Peace & Justice Coalition Report
- Ad Hoc Committee on FGC Gathering
- SEYM Gathering Committee report
- Other Committee Reports (as time allows)
- Reading back the minutes
- Closing worship
Winter Interim Business Meeting • Saturday, January 16th • 12:30 pm Eastern
Agenda
AGENDA
Opening Worship
- Spiritual/Inspirational Reading
- Agenda Review and/or Correction
- Roll Call of Meetings and Worship Groups
- Welcome of visitors
- Announcements
- Review & Approval of Previous Minutes
- FIBM – Numbered Minutes see DIAs p. 4
- Called Executive Committee Meeting Dec. 12, 2020 – Numbered Minutes see DIAs p. 5
- Winter Executive Committee Meeting – Numbered Minutes
- Nominating Committee Report see DIAs p. 7
- Treasurer’s Report
- Finance Committee – 1st Draft of Budget
- Worship & Ministry Committee Report
- Youth Committee Report (Joint Report with CMOR) see DIAs p. 13
- Youth and Young Adult Coordinator Report
- ad hoc Retirement Community Committee Report
- Peace & Social Concerns Committee Report see DIAs p. 21
- Peace Camp/Florida Peace & Justice Coalition Report
Break – 20 minutes
- Committee for Ministry on Racism (Joint report with Youth Committee) see DIAs p. 13
- Field Secretary for Earthcare Report
- Earthcare Committee Report
- Finance Committee Report
- Half Yearly Meeting Report
- YM Gathering Committee Report
- Friends Peace Teams see DIAs p. 22
Reports from Representatives to Other Organizations
Reading back the numbered minutes
Closing worship
Administrative Calendar
JUNE 2020
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
6 – 7 YM Plenaries
JULY 2020
Begin work on HYM program & registration
20 Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)
AUGUST 2020
8 SUMMER EXECUTIVE COMMITTEE MEETING 1 pm; Worship Sharing 10 am
30 Intervisitation Sunday
31 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2020
7 FIBM DIAs sent out 1week prior to Sept. MMfB
15 HYM registration form & flyer information due in office
OCTOBER 2020
1 HYM flyer sent out
8 Half Yearly Meeting Registration opens 7 weeks prior to HYM
9 FALL EXECUTIVE COMMITTEE MEETING
10 FALL INTERIM BUSINESS MEETING 1st Saturday in October
NOVEMBER 2020
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & OMM due
Budget requests due in to Finance Cte. Clerk per handbook
16 Call for WIBM Documents In Advance sent out
16 Michener brochure mailed out 2 months before event
26 – 29 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
30 FY 2nd quarter ends
DECEMBER 2020
2 HYM final payment to camp 1 week after HYM
28 WIBM DIAs deadline 2 weeks before December Meeting for Business
JANUARY 2021
4 Gathering registration & flyer information due in office
4 WIBM DIAs sent out
15 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
16 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
17 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
31 Intervisitation Sunday
FEBRUARY 2021
3 Gathering Registration begins 8 weeks before end of registration
5 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2021
15 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
MARCH 31 – APRIL 4 YEARLY MEETING GATHERING
APRIL 2021
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
- Camp reservation for 2022
HYM Contract signed & 1st payment due in April
MAY 2021
3 Corporation annual report to State of Florida due with revised officers, payment
30 Intervisitation Sunday
31 End of 4th quarter & Fiscal Year