Next Meeting:
Yearly Business Meeting
In light of the current restrictions on group gatherings, the Executive Committee has given Yearly Meeting Clerk Bill Carlie the green light to proceed with Yearly Meeting Business Plenaries via Zoom virtual conferences. If you are new to Zoom, please see Online Meetings: Getting Started
Our Yearly Business Meeting will include Worship Sharing sessions as well as Business Plenaries. Registration is required. After you register, you will receive the information needed to join us online.
We have spread out the plenaries over several weekends to avoid “Zoom Fatigue,” and to allow those who are working to attend. Below is a schedule for our SEYM Yearly Sessions.
Please note when you and/or your Committee is scheduled, and your deadline for submitting action minutes or new reports not already included in our our existing YBM 2020 Documents In Advance.
If you have any questions, please email Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.
If you have an agenda item for YBM, or for the Executive Committee Meeting, please email Bill Carlie, YM Clerk ; or phone him at (407)840-9862.
Reports & Documents
Meeting for Business on Zoom:
Raise Hand button on PC or Mac
Two requests from your Clerks
Remember to unmute yourself to speak. Please stay muted when not speaking.
To be recognized by the Clerks, please use the ‘Raise Hand’ tool. On your Windows PC or Mac, the ‘Raise Hand’ button is at the bottom of the ‘Participants’ panel. For smartphones, it should be at the lower left corner of the menu at the bottom of your screen.
Schedule
Saturday, May 9: Worship Sharing & Executive Committee Meeting
10 am EDT/ 9 am CDT • Worship Sharing, see the Quotes & Queries>
2 pm EDT/1 pm CDT • Executive Committee Meeting
Executive Committee Agenda, New Reports
Executive Committee YBM 2020 Agenda pdf>
Opening Worship
- Nominating Committee Report
- YM Secretary’s Report
- Gathering Committee Report to EC
- Youth & Young Adult Coordinator Report
- Half Yearly Meeting Committee Report
- Field Secretary for Earthcare
General reports from committees should be brief at EC and bring forward issues needing an EC minute (as needed). There is no need to go into details that are within the Documents in Advance and will be provided to the body at plenary during YBM sessions, New issues needing discernment should be brought forward at EC to the extent these matters are prepared. The clerk requests information about actions currenty under committee discernment to better prepare plenary agendas. Routine information can be presented to the body at the appropriate YBM plenary.
- Treasurer’s Report
- Finance Committee Report
- Trustees Report
- Membership Recorder
- Peace & Social Concerns Committee
- Worship & Ministry Committee
- CAPP Program
- Committee for Ministry on Racism
- Earthcare Committee
- Archives Committee
- Representatives to Organizations (if required for a proposed EC action minute)
Reading back the minutes
Closing Worship
Saturday, May 16: Worship Sharing & Plenary 1
10 am EDT/ 9 am CDT • Worship Sharing see the Quotes & Queries>
2 pm EDT/1 pm CDT • Plenary 1: Monthly Meeting & Worship Group Forum
About the Monthly Meeting & Worship Group Forum
This is a time for Meetings and Worship Groups to connect. Friends will be sharing on the queries,
How are we maintaining the connectedness and unity of our faith communities in these challenging times? How do we continue to “know one another in that which is eternal”?
How does the Spirit work within us and our Meetings through these times? What are we learning and where are we growing?
Saturday, May 23: Worship Sharing & Plenary 2
10 am EDT/ 9 am CDT • Worship Sharing see the Quotes & Queries>
2 pm EDT/1 pm CDT • Plenary 2
Plenary 2 Agenda & New Reports
Plenary 2 • YBM 2020 Agenda pdf>
Opening Worship
- Calling of Epistle Committee
- Treasurer’s Report
- Finance Committee Report: 1st reading of the Budget
- Roll Call of Meetings & Worship Groups
- Acceptance of EC & IBM Minutes: Clerk intends to call for acceptance of these Minutes as published. Please read these before our meeting: EC & IBM minutes in the Documents In Advance, and YBM EC Minutes.
- Nominating Committee, 1st reading of Nominations Report (updated)
- Trustees Report
- Proposed SEYM COVID-19 Relief Fund, 1st reading
Reading back the minutes
Closing Worship
Saturday, May 30: Worship Sharing & Plenary 3
10 am EDT/ 9 am CDT • Worship Sharing see the Quotes & Queries>
2 pm EDT/1 pm CDT • Plenary 3: Representatives to Organizations
Plenary 3 Agenda & New Reports
YBM 2020 • Plenary 3 Agenda pdf>
SEYM COVID-19 Relief Fund: 2nd Reading
Visitors from Quaker Organizations
- Friends Committee on National Legislation (FCNL)
- Olivia Pandalfi, Friends General Conference (FGC) See report>
Representatives to Organizations
- American Friends Service Committee (AFSC)
- Friends Committee on National Legislation (FCNL) see DIAs page 34
- Friends General Conference (FGC)
- Friends World Committee for Consultation (FWCC)
- Friends Peace Teams (FPT) (new report)
- Florida Council of Churches see DIAs page 32
- Friends for Lesbian, Gay, Bisexual, Transgender, & Queer Concerns (FLGBTQC)
- Palmetto Friends Gathering
- Quaker Earthcare Witness (QEW)
- Quaker House
- Quaker United Nations Office (QUNO) See report>
Observers to Organizations
- Friends United Meeting (FUM) General Board Observers
Saturday, June 6: Plenaries 4 & 5
10:30 am EDT/ 9:30 am CDT • Plenary 4: Committees
2 pm EDT/1 pm CDT • Plenary 5: Committees, FSE, YYAC
Plenary 4 Agenda & New Reports
YBM 2020 Plenary 4 • Agenda Agenda pdf>
Open with centering worship
A Reading from a Yearly Meeting Epistle, the Bible, and/or a Friend’s writing
Welcome of Friends and Visitors not previously introduced
Youth & Young Adult Coordinator Report
Committee Reports:
- Youth Committee Report
- Worship & Ministry Committee Report
- Committee for Ministry on Racism Report
Reading back the Minutes
Closing Worship
Plenary 5 Agenda & New Reports
YBM 2020 Plenary 5 • Agenda Agenda pdf>
Open with centering worship
A Reading from a Yearly Meeting Epistle, the Bible, and/or a Friend’s writing
Welcome of Friends and Visitors not previously introduced
Committee Reports:
- Peace & Social Concerns Committee Report
- Field Secretary for Earthcare Report (DIAs, p. 28)
- Publications Committee Report
- Archives Committee Report
- Earthcare Committee Report
Reading back the Minutes
Closing Worship
Sunday, June 7: Plenary 6 & Closing Worship
1:30 pm EDT/ 12:30 pm CDT • Plenary 6: Nominating, Budget, & Epistle
3 pm EDT/2 pm CDT • Closing Worship
Plenary 6 Agenda & New Reports
YBM 2020 Plenary 6 • Agenda Agenda pdf>
Open with centering worship
A Reading from a Yearly Meeting Epistle, the Bible, and/or a Friend’s writing
Welcome of Friends and Visitors not previously introduced
Committee Reports:
- Nominating Committee Report, final reading
- Finance Committee Report (budget) final reading
- Gathering Committee Report
Reading of the Epistle
Reading back the Minutes
Closing Worship
Administrative Calendar
JUNE 2019
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
FIBM host Meeting contacted prior to 2nd Sunday in June
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
8 SUMMER EXECUTIVE COMMITTEE MEETING Saturday in June, Tampa
JULY 2019
Begin work on HYM program & registration
14 Call for FIBM DIAs sent out 6weeks before deadline
AUGUST 2019
26 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2019
3 FIBM DIAs sent out 1week prior to Sept. MMfB
19 HYM registration form & flyer information due in office
OCTOBER 2019
1 HYM flyer sent out
4 FALL EXECUTIVE COMMITTEE MEETING
5 FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October
10 Half Yearly Meeting Registration opens 7 weeks prior to HYM
NOVEMBER 2019
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & OMM due
Budget requests due in to Finance Cte. Clerk per handbook
3 Call for WIBM Documents In Advance sent out
19 Michener brochure mailed out 2 months before event
28 – Dec. 1 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
30 FY 2nd quarter ends
DECEMBER 2019
15 WIBM DIAs deadline 2 weeks before December Meeting for Business
29 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays
JANUARY 2020
Gathering: 2nd deposit payment to LEC; Registration information due in office
6 WIBM DIAs sent out
17 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
18 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
19 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
FEBRUARY 2020
4 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
4 Gathering program & flyers mailed out
11 Gathering Registration begins 8 weeks before end of registration
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2020
23 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
APRIL 2020
8 – 12 YEARLY MEETING GATHERING Wed. – Easter Sunday
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
- Camp reservation for 2021
HYM Contract signed & 1st payment due in April
MAY 2020
1 Corporation annual report to State of Florida due with revised officers, payment
31 End of 4th quarter & Fiscal Year