Next Meeting:
Fall Executive Committee Meeting
Friday, October 1st • 7 pm Eastern • online
Fall Interim Business Meeting
Saturday, October 2nd • online on Zoom
8:30 am EDT: Zoom window will open for coffee and fellowship
9:00 am EDT: Opening Worship
9:30 – 11:30 am EDT: Committee Meetings
11:30 am – 1:00 pm EDT: Lunch & open fellowship
1:00 pm EDT: Business Meeting
Registration is required. Register here>
For general questions, please email Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.
If you have an agenda item for the Executive Committee Meeting, please email Phoebe Andersen, EC/IBM Clerk ; or phone her at (850)926-8301.
Documents In Advance> including Zoom login information
Recent Documents
How to join a committee meeting breakout room
Zoom now allows participants to choose the breakout room they wish to join! Breakout rooms will be set up for each committee that is meeting for our Summer EC. To join a committee meeting, click on the ‘Breakout Room’ icon in the menu bar at the bottom of your window. A Breakout Room window will pop up. Hover your cursor over the blue number to the right of the committee you wish to join; a ‘Join’ button will appear. Click ‘Join.’
If you have difficulty joining a breakout room, ask our Zoom host, Susan Wade, to assist you.
Schedule & Agenda
Fall Executive Committee Meeting Schedule & Agenda, 7pm Friday, October 1
Opening Worship
Spiritual/Inspirational Reading
Agenda Review and Changes
Orlando MM Minute 2021.09-06 re: 2022 WIBM and 2022 Michener Lecture
YM Clerk Report
- Covid 19 Relief Fund Report
- Other Concerns
Review of Previous Minutes
- SEC – Numbered Minutes see DIAs, pp. 5-6
- Selected Minutes from 2021 EC Meetings
Nominating Committee Report see DIAs pp. 7-9
Appointment of ad hoc Naming Comm. for the Nominating Comm. for YM 2022 & YM 2023
Treasurer’s Report see DIAs pp. 20-30
Appointment of ad hoc Committee on Apportionments
Cuban Quaker Concerns
- Minutes 21SEC01 through 21SEC03
- Cuba Care Packages
Worship & Ministry Committee Report
Youth Committee Report see DIAs p.19
Youth and Young Adult Coordinator Report see DIAs pp. 16-18
Bob Allenson’s Call for Spiritual Uplift in the face of armed conflict
Reading back the numbered minutes
EC as Personnel Committee (EC Members Only)
- Youth and Young Adult Coordinator Request
- Employee Evaluations
9:00 pm – Closing worship
Fall Interim Business Meeting Schedule & Agenda, 1 pm Saturday, October 2
Opening Worship
Spiritual/Inspirational Reading
Agenda Review and Changes
Roll Call of Meetings and Worship Groups
Welcome of visitors
Announcements
Orlando MM Minute 2021.09-06 re: 2022 WIBM and 2022 Michener Lecture
YM Clerk Report
- Covid 19 Relief Fund Report
- Other Concerns
Review of Previous Minutes
- SEC – Numbered Minutes see DIAs pp. 5-6
- FEC Executive Committee Meeting – Numbered Minutes
Nominating Committee Report see DIAs pp. 7-9
Treasurer’s Report see DIAs pp. 20-30
Cuban Quaker Concerns
- Minutes 21SEC01 through 21SEC03
- Cuba Care Packages
Worship & Ministry Committee Report
Youth Committee Report see DIAs p. 19
Youth and Young Adult Coordinator Report see DIAs pp. 16-18
Break – 20 min.
Committee for Ministry on Racism see DIAs pp. 10-11
Field Secretary for Earthcare Report
Earthcare Committee Report
Half Yearly Meeting Report
Peace & Social Concerns Committee Report see DIAs p. 15
YM Gathering Committee Report
Reports from Representatives to Other Organizations
Bob Allenson’s Call for Spiritual Uplift in the face of armed conflict
Reading back the numbered minutes
5:00 pm – Closing worship
Administrative Calendar
JUNE 2021
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
19 Summer Executive Committee Meeting on Zoom
JULY 2021Begin work on HYM program & registration
18 Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)
AUGUST 2021 29 Intervisitation Sunday29 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2021
5 FIBM DIAs sent out 1week prior to Sept. MMfB
17 HYM registration form & flyer information due in office
OCTOBER 2021 1 HYM flyer sent out1 FALL EXECUTIVE COMMITTEE MEETING
2 FALL INTERIM BUSINESS MEETING 1st Saturday in October
7 HYM Registration opens
31 Intervisitation Sunday: visit another Meeting or Worship Group
NOVEMBER 2021
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & Orlando Meeting due
Budget requests due in to Finance Cte. Clerk per handbook
3 Call for WIBM Documents In Advance sent out
19 Michener brochure mailed out 2 months before event
25 – 28 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
30 FY 2nd quarter ends
DECEMBER 2021
4 HYM final payment to camp 1 week after HYM
15 WIBM DIAs deadline 2 weeks before December Meeting for Business
29 Intervisitation Sunday: visit another Meeting or Worship Group
JANUARY 2022 2 WIBM DIAs sent out4 Gathering registration & flyer information due in office
14 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
15 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
16 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
30 Intervisitation Sunday
FEBRUARY 2022 4 YM Gathering flyers mailed out11 Gathering Registration begins 8 weeks before end of registration
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2022 7 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment27 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
APRIL 2022APRIL 13 – 17 YEARLY MEETING GATHERING
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
- Camp reservation for 2022
HYM Contract signed & 1st payment due in April
MAY 2022 1 Corporation annual report to State of Florida due with revised officers, payment29 Intervisitation Sunday
31 Call for Summer Executive Committee agenda items
31 End of 4th quarter & Fiscal Year