407-739-4150  office@seym.org

Next Meeting:

Fall Executive Committee Meeting

6:30 pm Eastern Time • Friday, October 16th • online on Zoom

Fall Interim Business Meeting

12:30 pm Eastern time • Saturday, October 17, 2020 •  online on Zoom

Zoom log in information is published in the SEYM eNews, and is also available from  office@seym.org

If you are new to Zoom, please see Online Meetings: Getting Started

For general questions, please email  Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.

If you have an agenda item for the Executive Committee Meeting, please email Phoebe Andersen, EC/IBM Clerk  ; or phone her at (850)926-8301.

Meeting for Business on Zoom

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Two requests from your Clerks:

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FIBM Agenda

for the Agenda and all reports, see the FIBM Documents In Advance>


12:30 pm: Opening Worship

1:00 pm: Meeting for Business

  • Spiritual/Inspirational Reading
  • Agenda Review and Correction
  • Roll call of Meetings and Worship Groups
  • Welcome of visitors
  • Announcements
  • Summer Executive Committee Meeting – Numbered Minutes…..page 3
  • Nominating Committee Report…..page 4
  • Treasurer’s Report…..page 8
  • Committee for Ministry on Racism…..page 17
  • Field Secretary for Earthcare Report…..page 26
  • Florida Council of Churches Report
  • Earthcare Committee Report
  • Finance Committee Report
  • Gathering Committee Report
  • Half Yearly Meeting Report
  • Peace & Social Concerns Committee Report…..page 32
  • Worship & Ministry Committee Report
  • Youth and Young Adult Coordinator Report
  • Youth Committee Report
  • Request Regarding Availability of SEYM Faith & Practice…..page 36
  • Fort Myers Meeting Statement on Police Violence and Accountability…..page 37
  • St. Petersburg Meeting’s Statement in Support of Black Lives Matter……page 39
  • AFSC Representative’s Report…..page 40
  • Reports from Representatives to Other Organizations
  • Reading back the minutes

4:00 pm: Threshing Session on ad hoc Retirement Committee Report…page 34

5:00 pm: Closing worship

Administrative Calendar

JUNE 2020

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins

6 – 7  YM Plenaries

JULY 2020

Begin work on HYM program & registration

20   Call for FIBM DIAs sent out 6 weeks before deadline (Aug. 31)


8     SUMMER EXECUTIVE COMMITTEE MEETING 1 pm; Worship Sharing 10 am

30   Intervisitation Sunday

31    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends


7   FIBM DIAs sent out  1week prior to Sept. MMfB

15   HYM registration form & flyer information due in office


1   HYM flyer sent out

8     Half Yearly Meeting Registration opens  7 weeks prior to HYM


10     FALL INTERIM BUSINESS MEETING  1st Saturday in October


1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & OMM due

Budget requests due in to Finance Cte. Clerk per handbook

16    Call for WIBM Documents In Advance sent out

16    Michener brochure mailed out   2 months before event

26 – 29     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

30    FY 2nd quarter ends


2    HYM final payment to camp 1 week after HYM

28    WIBM DIAs deadline  2 weeks before December Meeting for Business


4     Gathering registration & flyer information due in office

4    WIBM DIAs sent out


16    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

17   MICHENER LECTURE & SEMINARS Sunday of MLK weekend

31     Intervisitation Sunday


3    Gathering Registration begins  8 weeks before end of registration

5    YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2021

15    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering


APRIL 2021


After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline
  •                Camp reservation for 2022

HYM Contract signed & 1st payment due in April

MAY 2021

3     Corporation annual report to State of Florida due with revised officers, payment

30   Intervisitation Sunday

31    End of 4th quarter & Fiscal Year

Administrative Calendar 2020-2021

Download the pdf >