Executive Committee Meeting • Wednesday, April 17th • 2:30 pm
Yearly Business Meeting
at the SEYM Gathering • April 17-21, 2019
United Methodist Life Enrichment Center, Fruitland Park, Florida
for details and registration, visit the Gathering page>
If you have an agenda item:
- for the Executive Committee Meeting, please email Nancy Corindia, IBM/EC Clerk ; or phone her at (603)667-1389.
- for Yearly Business Meeting, please email Bill Carlie, YM Clerk ; or phone him at (4070388-4789.
Deadlines
- Feb. 24, 2019: Documents In Advance due in to SEYM Office
- Feb. 28, 2019 • Spiritual State of the Meeting Reports due
WIBM 2019 Minutes
Administrative Calendar
JUNE 2018
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
FIBM host Meeting contacted prior to 2nd Sunday in June
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
9 SUMMER EXECUTIVE COMMITTEE MEETING Saturday in June, Tampa
JULY 2018
Begin work on HYM program & registration
16 Call for FIBM DIAs sent out 6weeks before deadline
29 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays
AUGUST 2018
27 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2018
4 FIBM DIAs sent out 1week prior to Sept. MMfB
17 HYM registration form & flyer information due in office
25 HYM flyer sent out
30 Intervisitation Sunday
OCTOBER 2018
4 Half Yearly Meeting Registration opens 7 weeks prior to HYM
5 FALL EXECUTIVE COMMITTEE MEETING
6 FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October
15 Call for WIBM Documents In Advance sent out
NOVEMBER 2018
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & OMM due
Budget requests due in to Finance Cte. Clerk per handbook
15 Michener brochure mailed out 2 months before event
22-25 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
27 WIBM DIAs deadline 2 weeks before December Meeting for Business
30 FY 2nd quarter ends
DECEMBER 2018
3 WIBM DIAs sent out
30 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays
JANUARY 2019
Gathering: 2nd deposit payment to LEC; Registration information due in office
18 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
19 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
20 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
FEBRUARY 2019
5 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
11 Gathering Registration begins 7 weeks before end of registration
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2019
APRIL 2019
1 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
3 YM Gathering Registration data due in to Camp 2 weeks before YM, per LEC contract
17 – 21 YEARLY MEETING GATHERING Wed. – Easter Sunday
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
HYM Contract signed & 1st payment due in April
MAY 2019
1 Corporation annual report to State of Florida due with revised officers, payment
31 End of 4th quarter & Fiscal Year