Executive Committee Meeting • Friday, January 18 • 7pm
Winter Interim Business Meeting
Saturday, January 19, 2019 • 9 am – 4 pm
The 2019 Michener Lecture
January 20, 2019 • See the Michener Lecture page>
If you have an agenda item for either Interim Business Meeting or the Executive Committee Meeting, please contact Nancy Corindia, our SEYM Assistant Clerk, who is serving as IBM/EC Clerk on an interim basis. She can be reached via email Nancy Corindia, or phone (603)667-1389.
Deadlines
Jan. 19,2019
- Monthly Meeting & Worship Group Membership lists due in office
- Yearly Business Meeting DIAs due
- Input on SEYM donations to organizations for the 2019/2020 budget due in to Finance Clerk, Peter Schmidt
Feb. 28, 2019 • Spiritual State of the Meeting Reports due
FIBM 2018 Minutes
Orlando Friends Meeting
316 E. Marks St., Orlando, FL 32803
Hospitality
For overnight hospitality in Friends’ homes, email Ray Jenkins or reach him by phone (9am-5pm only) at 407-803-2109.
Recommended Hotels:
Courtyard by Marriott, 730 N. Magnolia, Orlando 32803. To get our group rate, call the hotel direct at 407-996-1000, BY DEC. 28th, and ask for the QUAKERS MICHENER LECTURE group rate; or register online at their Quaker Michener Lecture page. Double rooms (any beds, 1-2 people) are $139 + tax per night, which includes parking. After Dec. 28th, standard rates apply.
Best Western Orlando West, 2014 W Colonial Drive, Orlando, Florida 32804.
RV Camping:
There are several campgrounds in the Orlando area. We can recommend Stage Stop, stagestopcampground.com
Administrative Calendar
JUNE 2018
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
FIBM host Meeting contacted prior to 2nd Sunday in June
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
9 SUMMER EXECUTIVE COMMITTEE MEETING Saturday in June, Tampa
JULY 2018
Begin work on HYM program & registration
16 Call for FIBM DIAs sent out 6weeks before deadline
29 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! Fifth Sundays
AUGUST 2018
27 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2018
4 FIBM DIAs sent out 1week prior to Sept. MMfB
17 HYM registration form & flyer information due in office
25 HYM flyer sent out
30 Intervisitation Sunday
OCTOBER 2018
4 Half Yearly Meeting Registration opens 7 weeks prior to HYM
5 FALL EXECUTIVE COMMITTEE MEETING
6 FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October
15 Call for WIBM Documents In Advance sent out
NOVEMBER 2018
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & OMM due
Budget requests due in to Finance Cte. Clerk per handbook
15 Michener brochure mailed out 2 months before event
22-25 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
27 WIBM DIAs deadline 2 weeks before December Meeting for Business
30 FY 2nd quarter ends
DECEMBER 2018
3 WIBM DIAs sent out
30 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays
JANUARY 2019
Gathering: 2nd deposit payment to LEC; Registration information due in office
18 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
19 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
20 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
FEBRUARY 2019
5 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
11 Gathering Registration begins 7 weeks before end of registration
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2019
APRIL 2019
1 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
3 YM Gathering Registration data due in to Camp 2 weeks before YM, per LEC contract
17 – 21 YEARLY MEETING GATHERING Wed. – Easter Sunday
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
HYM Contract signed & 1st payment due in April
MAY 2019
1 Corporation annual report to State of Florida due with revised officers, payment
31 End of 4th quarter & Fiscal Year