407-739-4150  office@seym.org

Next Meeting:

Yearly Business Meeting

In light of the current restrictions on group gatherings, the Executive Committee has given Yearly Meeting Clerk Bill Carlie the green light to proceed with Yearly Meeting Business Plenaries via Zoom virtual conferences. If you are new to Zoom, please see Online Meetings: Getting Started


Our Yearly Business Meeting will include Worship Sharing sessions as well as Business Plenaries. Registration is required. After you register, you will receive the information needed to join us online.

We have spread out the plenaries over several weekends to avoid “Zoom Fatigue,” and to allow those who are working to attend. Below is a schedule for our SEYM Yearly Sessions.

Please note when you and/or your Committee is scheduled, and your deadline for submitting action minutes or new reports not already included in our our existing YBM 2020 Documents In Advance.

If you have any questions, please email  Susan Wade, SEYM Administrative Secretary, or call her at 407-739-4150.

If you have an agenda item for YBM, or for the Executive Committee Meeting, please email Bill Carlie, YM Clerk ; or phone him at (407)840-9862.

Reports & Documents

Meeting for Business on Zoom:

Raise Hand button on PC or Mac

Two requests from your Clerks

Remember to unmute yourself to speak. Please stay muted when not speaking.

To be recognized by the Clerks, please use the ‘Raise Hand’ tool. On your Windows PC or Mac, the ‘Raise Hand’ button is at the bottom of the ‘Participants’ panel. For smartphones, it should be at the lower left corner of the menu at the bottom of your screen.


Saturday, May 9: Worship Sharing & Executive Committee Meeting

10 am EDT/ 9 am CDT  •  Worship Sharing,  see the Quotes & Queries>

2 pm EDT/1 pm CDT  •  Executive Committee Meeting

Executive Committee Agenda, New Reports

Executive Committee YBM 2020      Agenda pdf>

Opening Worship

General reports from committees should be brief at EC and bring forward issues needing an EC minute (as needed). There is no need to go into details that are within the Documents in Advance and will be provided to the body at plenary during YBM sessions, New issues needing discernment should be brought forward at EC to the extent these matters are prepared. The clerk requests information about actions currenty under committee discernment to better prepare plenary agendas. Routine information can be presented to the body at the appropriate YBM plenary.

  • Treasurer’s Report
  • Finance Committee Report
  • Trustees Report
  • Membership Recorder
  • Peace & Social Concerns Committee
  • Worship & Ministry Committee
  • CAPP Program
  • Committee for Ministry on Racism
  • Earthcare Committee
  • Archives Committee
  • Representatives to Organizations (if required for a proposed EC action minute)

Reading back the minutes

Closing Worship

Saturday, May 16: Worship Sharing & Plenary 1

10 am EDT/ 9 am CDT  •  Worship Sharing  see the Quotes & Queries>

2 pm EDT/1 pm CDT  •  Plenary 1: Monthly Meeting & Worship Group Forum

About the Monthly Meeting & Worship Group Forum

This is a time for Meetings and Worship Groups to connect. Friends will be sharing on the queries,

How are we maintaining the connectedness and unity of our faith communities in these challenging times? How do we continue to “know one another in that which is eternal”?

How does the Spirit work within us and our Meetings through these times? What are we learning and where are we growing?

Orlando Meeting responses

Saturday, May 23: Worship Sharing & Plenary 2

10 am EDT/ 9 am CDT  •  Worship Sharing  see the Quotes & Queries>

2 pm EDT/1 pm CDT  •  Plenary 2 

Plenary 2 Agenda & New Reports

Plenary 2 • YBM 2020  Agenda pdf>

Opening Worship

Reading back the minutes

Closing Worship

Saturday, May 30: Worship Sharing & Plenary 3

10 am EDT/ 9 am CDT  •  Worship Sharing  see the Quotes & Queries>

2 pm EDT/1 pm CDT  •  Plenary 3: Representatives to Organizations

Plenary 3 Agenda & New Reports

YBM 2020 • Plenary 3  Agenda pdf>

SEYM COVID-19 Relief Fund: 2nd Reading

Visitors from Quaker Organizations

  • Friends Committee on National Legislation (FCNL)
  • Olivia Pandalfi, Friends General Conference (FGC) See report>

Representatives to Organizations 

  • American Friends Service Committee (AFSC)
  • Friends Committee on National Legislation (FCNL) see DIAs page 34
  • Friends General Conference (FGC)
  • Friends World Committee for Consultation (FWCC)
  • Friends Peace Teams (FPT)  (new report)
  • Florida Council of Churches see DIAs page 32
  • Friends for Lesbian, Gay, Bisexual, Transgender, & Queer Concerns (FLGBTQC)
  • Palmetto Friends Gathering
  • Quaker Earthcare Witness (QEW)
  • Quaker House
  • Quaker United Nations Office (QUNO) See report>

Observers to Organizations

  • Friends United Meeting (FUM) General Board Observers

Saturday, June 6: Plenaries 4 & 5

10:30 am EDT/ 9:30 am CDT  •  Plenary 4: Committees

2 pm EDT/1 pm CDT  •  Plenary 5: Committees, FSE, YYAC

Plenary 4 Agenda & New Reports

Agenda will be posted soon

Plenary 5 Agenda & New Reports

Agenda will be posted soon

Sunday, June 7: Plenary 6 & Closing Worship

1:30 pm EDT/ 12:30 pm CDT  •  Plenary 6: Nominating, Budget, & Epistle

3 pm EDT/2 pm CDT  •  Closing Worship

Plenary 6 Agenda & New Reports

Nominating slate, second reading

Budget, second reading

Gathering Committee Report


Administrative Calendar

JUNE 2019

Directory finished, printed, and mailed

Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit

FIBM host Meeting contacted prior to 2nd Sunday in June

HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp

1    YM Fiscal Year begins


JULY 2019

Begin work on HYM program & registration

14   Call for FIBM DIAs sent out 6weeks before deadline


26    FIBM DIAS due in office 3 weeks prior to Sept. MMfB

31    FY 1st quarter ends


3   FIBM DIAs sent out  1week prior to Sept. MMfB

19   HYM registration form & flyer information due in office

29  Intervisitation Sunday


1   HYM flyer sent out


5     FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October

10    Half Yearly Meeting Registration opens  7 weeks prior to HYM


1      Guide One Insurance policy renewal deadline

Michener Lecture brochure information from W&M Cte. & OMM due

Budget requests due in to Finance Cte. Clerk per handbook

 Call for WIBM Documents In Advance sent out

19    Michener brochure mailed out   2 months before event

28 – Dec. 1     HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.

30    FY 2nd quarter ends


15    WIBM DIAs deadline  2 weeks before December Meeting for Business

29   Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays


Gathering: 2nd deposit payment to LEC; Registration information due in office

6    WIBM DIAs sent out


18    WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend

Membership lists due in Office byWIBM

YBM DIAs deadline   by WIBM

Input on SEYM donations to organizations budget due in to Finance Cte.   by WIBM

19   MICHENER LECTURE & SEMINARS Sunday of MLK weekend


4    YBM DIAs sent out to give Meetings 2 Business Meetings for discernment

4    Gathering program & flyers mailed out

11    Gathering Registration begins  8 weeks before end of registration

28   FY 3rd quarter ends

Spiritual State of the Meeting Reports due

Directory statistics due in to Finance Committee (per 12FIBM02)

MARCH 2020

23    YM GATHERING REGISTRATION DEADLINE  2 1/2 weeks before Gathering

29    Intervisitation Sunday 

APRIL 2020

8 – 12      YEARLY MEETING GATHERING Wed. – Easter Sunday

After Yearly Meeting, as soon as possible:

  • YMB Minutes, news & photos posted to website; eNews
  • YMB Minutes & Directories mailed
  • Epistles sent out to other YMs & organizations
  • Remind Treasurer or Registered Agent of Corporate report filing deadline
  •                Camp reservation for 2021

HYM Contract signed & 1st payment due in April

MAY 2020

1     Corporation annual report to State of Florida due with revised officers, payment

31    End of 4th quarter & Fiscal Year

Administrative Calendar 2019-2020

Download the pdf >