Next Meeting:
Winter Interim Business Meeting
9am – 5pm • Saturday, January 18, 2020
Quakers of Orlando Meetinghouse
316 E. Marks St., Orlando, FL 32803
Youth Program at WIBM • Friday, January 17th – Sunday, January 19th
Families with kids are welcome at Winter Interim Business Meeting! A full program of activities, games, and community building will be offered for youth beginning Friday evening and ending with the last Michener Seminar on Sunday. Older youth are welcome to participate in committees and business as led. Contact Youth & Young Adult Coordinator Kody Hersh or call him at 407-850-8457 for details and to register for the youth program and childcare.
Executive Committee Meeting • 7 pm Friday, January 17th
The Michener Lecture & Seminars • Sunday, January 19th
If you have an agenda item:
- for WIBM, or for the Executive Committee Meeting, please email Bill Carlie, YM Clerk ; or phone him at (407)840-9862.
Deadlines
December 15th: Documents In Advance are due in the SEYM office
January 18th:
- Monthly Meeting membership lists are due
- Input for SEYM donations in the FY2020/2021 budget are due in to the Finance Committee Clerk, Peter Schmidt
February 28th: 2019 Spiritual State of the Meeting Reports due in the SEYM office
hosted by
Quakers of Orlando
316 East Marks Street, Orlando, FL 32803
Hospitality: For overnight hospitality in Friends’ homes, or for any questions, contact
Ray Jenkins, OMM Property Clerk
Include your phone number in the email, smoking or not, driving or not, and any special needs that will help to pair you up with Friends.
Hotel: Marriott Courtyard Downtown, 730 North Magnolia Avenue, Orlando, FL 32803. Within walking distance of the meetinghouse. A group rate of $149.00 + tax, parking included, for a double room with at least 2 Queen beds is available from January 17 to 19, 2020. THIS RATE IS AVAILABLE ONLY UNTIL DECEMBER 27TH. Make reservations at the link SEYM 2020. Reserve now with your credit card, no charge will be made, and you can CANCEL up to 48 hours prior to your reservation with no charge.
RV Camping: There are several campgrounds in the area. We can recommend Stage Stop.
Childcare: We need to know in advance if children are coming! To request childcare, please contact:
Kody Hersh, Youth & Young Adult Coordinator
yyacoordinator@seymquakers.org
(786) 46-2566.
Administrative Calendar
JUNE 2019
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
FIBM host Meeting contacted prior to 2nd Sunday in June
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
8 SUMMER EXECUTIVE COMMITTEE MEETING Saturday in June, Tampa
JULY 2019
Begin work on HYM program & registration
14 Call for FIBM DIAs sent out 6weeks before deadline
AUGUST 2019
26 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2019
3 FIBM DIAs sent out 1week prior to Sept. MMfB
19 HYM registration form & flyer information due in office
OCTOBER 2019
1 HYM flyer sent out
4 FALL EXECUTIVE COMMITTEE MEETING
5 FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October
10 Half Yearly Meeting Registration opens 7 weeks prior to HYM
NOVEMBER 2019
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & OMM due
Budget requests due in to Finance Cte. Clerk per handbook
3 Call for WIBM Documents In Advance sent out
19 Michener brochure mailed out 2 months before event
28 – Dec. 1 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
30 FY 2nd quarter ends
DECEMBER 2019
15 WIBM DIAs deadline 2 weeks before December Meeting for Business
29 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays
JANUARY 2020
Gathering: 2nd deposit payment to LEC; Registration information due in office
6 WIBM DIAs sent out
17 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
18 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
19 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
FEBRUARY 2020
4 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
4 Gathering program & flyers mailed out
11 Gathering Registration begins 8 weeks before end of registration
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2020
23 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
APRIL 2020
8 – 12 YEARLY MEETING GATHERING Wed. – Easter Sunday
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
- Camp reservation for 2021
HYM Contract signed & 1st payment due in April
MAY 2020
1 Corporation annual report to State of Florida due with revised officers, payment
31 End of 4th quarter & Fiscal Year