Next Meeting:
Fall Interim Business Meeting
9am – 5pm • Saturday, October 5, 2019
Tampa Friends Meetinghouse
1502 W. Sligh Ave., Tampa, FL 33604
Youth Program at FIBM • Friday, Oct. 4th – Saturday, Oct. 5th
If you have an agenda item:
- for FIBM, or for the Executive Committee Meeting, please email Bill Carlie, YM Clerk ; or phone him at (407)840-9862.
Late Reports
hosted by
Tampa Friends Meeting
1502 W. Sligh Avenue, Tampa, FL 33604
Overnight hospitality contact: Nil Wilkins 813-963-2566 email Nil
Recommended hotels
• LaQuinta Inn and Suites Tampa Central 3826 W. Waters Ave., Tampa
813-490-9090 • www.wyndhamhotels.com
• Hampton Inn Tampa Veterans Expressway (Airport North)
5628 W. Waters Ave., Tampa
1-877-461-1402 • www.hamptoninn3.hilton.com
• Tampa Stadium Hotel
4750 N. Dale Mabry Hwy, Tampa • tampastadiumhotel.us
Recent Documents
Yearly Business Meeting Documents
Administrative Calendar
JUNE 2019
Directory finished, printed, and mailed
Gathering planning begins; letter of agreement w/Walton Lecturer, LEC Contract & Deposit
FIBM host Meeting contacted prior to 2nd Sunday in June
HYM Site Reservation Contract Signed & 1st Payment Due HYM Clerk Contacts Camp
1 YM Fiscal Year begins
8 SUMMER EXECUTIVE COMMITTEE MEETING Saturday in June, Tampa
JULY 2019
Begin work on HYM program & registration
14 Call for FIBM DIAs sent out 6weeks before deadline
AUGUST 2019
26 FIBM DIAS due in office 3 weeks prior to Sept. MMfB
31 FY 1st quarter ends
SEPTEMBER 2019
3 FIBM DIAs sent out 1week prior to Sept. MMfB
19 HYM registration form & flyer information due in office
OCTOBER 2019
1 HYM flyer sent out
4 FALL EXECUTIVE COMMITTEE MEETING
5 FALL INTERIM BUSINESS MEETING, S Meetinghouse. 1st Saturday in October
10 Half Yearly Meeting Registration opens 7 weeks prior to HYM
NOVEMBER 2019
1 Guide One Insurance policy renewal deadline
Michener Lecture brochure information from W&M Cte. & OMM due
Budget requests due in to Finance Cte. Clerk per handbook
3 Call for WIBM Documents In Advance sent out
19 Michener brochure mailed out 2 months before event
28 – Dec. 1 HALF-YEARLY MEETING Thanksgiving weekend Thur-Sun.
30 FY 2nd quarter ends
DECEMBER 2019
15 WIBM DIAs deadline 2 weeks before December Meeting for Business
29 Intervisitation Sunday: visit another SEYM Meeting or Worship Group! fifth Sundays
JANUARY 2020
Gathering: 2nd deposit payment to LEC; Registration information due in office
6 WIBM DIAs sent out
17 WINTER EXECUTIVE COMMITTEE MEETING Orlando Meetinghouse
18 WINTER INTERIM BUSINESS MEETING, Orlando. Saturday of MLK Holiday weekend
Membership lists due in Office byWIBM
YBM DIAs deadline by WIBM
Input on SEYM donations to organizations budget due in to Finance Cte. by WIBM
19 MICHENER LECTURE & SEMINARS Sunday of MLK weekend
FEBRUARY 2020
4 YBM DIAs sent out to give Meetings 2 Business Meetings for discernment
4 Gathering program & flyers mailed out
11 Gathering Registration begins 8 weeks before end of registration
28 FY 3rd quarter ends
Spiritual State of the Meeting Reports due
Directory statistics due in to Finance Committee (per 12FIBM02)
MARCH 2020
23 YM GATHERING REGISTRATION DEADLINE 2 1/2 weeks before Gathering
APRIL 2020
8 – 12 YEARLY MEETING GATHERING Wed. – Easter Sunday
After Yearly Meeting, as soon as possible:
- YMB Minutes, news & photos posted to website; eNews
- YMB Minutes & Directories mailed
- Epistles sent out to other YMs & organizations
- Remind Treasurer or Registered Agent of Corporate report filing deadline
- Camp reservation for 2021
HYM Contract signed & 1st payment due in April
MAY 2020
1 Corporation annual report to State of Florida due with revised officers, payment
31 End of 4th quarter & Fiscal Year