SEYM Archives

Archives of Meetings & Worship Groups

The Archives Committee encourages Meetings and Worship Groups to archive their important documents; and has arranged for the records of Monthly Meetings and Worship Groups to be included in the SEYM collection. Records that are of key importance are minutes and newsletters. Membership records, legal documents, images, newsletters, audio and video recordings, and scrapbooks are other bits of history that could be preserved.

To add your Meeting’s records to the SEYM collection, put them in digital format on CDs or DVDs. Scanned documents should be in the form of portable document files (PDF). All digital photos & videos MUST be in one of three formats: JPEG2000 or TIFF or pdf. Do not use GIF or png formats.

Clearly label each CD or DVD (the disc itself, as well as its case) as to content, including Meeting name and year(s). When preparing items for deposit make a list of what is on each CD (for example: Business Meeting Minutes 1989-2000; Worship & Ministry Committee Minutes 1974-86; Meeting Newsletters 1999-2002, etc). Include a copy of the list with the material for deposit to help in preparing an index to the records, and keep a copy of the list since the materials deposited still belong to your meeting.

Mail your CDs and DVDs to the SEYM archive repository:

SEYM Archives
c/o Florence Turcotte
207 Smathers Library
P.O. Box 117005
Gainesville, FL 32611-7005

—the Archives Committee, June 2018

SEYM Handbooks, Policies, & Forms

Finance Documents

The SEYM Fiscal Year is June 1st – May 31st.

If you have any questions, please email the Treasurer.