Archives & Documents
SEYM Archives
Archives of Meetings
Handbooks, Policies, & Forms
Business & Finance Documents
SEYM Archives
Southeastern Yearly Meeting, along with each of its constituent Meetings and Worship Groups, create records that have a historical value for future generations. They show how we evolved, who we were, what we were concerned about, and what actions we took. They are useful not only to Quakers but to others interested in the social development of our communities such as students in the new discipline of Florida studies. We have a duty and responsibility to safeguard these records so that they are available to all who will need them.
The SEYM Archives Committee has been working to digitize and catalog all materials so that this collection can be open to researchers, historians, and the public, hopefully sometime in 2024.
Archives of Meetings & Worship Groups
The Archives Committee encourages Meetings and Worship Groups to archive their important documents; and has arranged for the records of Monthly Meetings and Worship Groups to be included in the SEYM collection. Records that are of key importance are minutes and newsletters. Membership records, legal documents, images, newsletters, audio and video recordings, and scrapbooks are other bits of history that could be preserved.
To add your Meeting’s records to the SEYM collection, put them in digital format on CDs or DVDs. Scanned documents should be in the form of portable document files (PDF). All digital photos & videos MUST be in one of three formats: JPEG2000 or TIFF or pdf. Do not use GIF or png formats.
Clearly label each CD or DVD (the disc itself, as well as its case) as to content, including Meeting name and year(s). When preparing items for deposit make a list of what is on each CD (for example: Business Meeting Minutes 1989-2000; Worship & Ministry Committee Minutes 1974-86; Meeting Newsletters 1999-2002, etc). Include a copy of the list with the material for deposit to help in preparing an index to the records, and keep a copy of the list since the materials deposited still belong to your meeting.
Mail your CDs and DVDs to the SEYM archive repository:
SEYM Archives
c/o Florence Turcotte
207 Smathers Library
P.O. Box 117005
Gainesville, FL 32611-7005
—the Archives Committee, June 2018
SEYM Handbooks, Policies, & Forms
SEYM Handbooks
SEYM Operational Handbook, Procedures, and Job Descriptions
SEYM Bookkeeping Operations 2011 Manual
Policies & Guidelines
Business Documents
Business Documents include Minutes, Documents In Advance, Epistles, and State of the Meeting Reports. If you need documents not shown here, please contact the SEYM Office.
The SEYM business year begins at rise of Yearly Meeting annual sessions.
Abbreviations on documents:
YBM = Yearly Business Meeting
EC = Executive Committee
FIBM = Fall Interim Business Meeting
WIBM = Winter Interim Business Meeting
2024- 2025
2025 Epistle
2025 Youth Epistle
YBM 2025 Numbered Minutes
YBM 2025 Minutes
Yearly EC 2025 Numbered Minutes
Yearly EC 2025 Minutes
YBM 2025 Documents In Advance
Winter IBM 2025 Numbered Minutes
Winter IBM 2025 Minutes
Winter EC 2025 Numbered Minutes
Winter EC 2025 Minutes
WIBM 2025 Documents In Advance
Specially Called EC Meeting 2024-11-24
Fall IBM 2024 Numbered Minutes
Fall IBM 2024 Minutes
Fall EC 2024 Minutes
FIBM 2024 Documents In Advance
Specially Called YBM 2024 Numbered Minute
Specially Called YBM 2024 Minutes
Summer EC 2024 Numbered Minutes
Summer EC 2024 Minutes
Summer EC 2024 Documents In Advance
2024- 2025
2025 Epistle
2025 Youth Epistle
YBM 2025 Numbered Minutes
YBM 2025 Minutes
Yearly EC 2025 Numbered Minutes
Yearly EC 2025 Minutes
YBM 2025 Documents In Advance
WIBM 2025 Numbered Minutes
WIBM 2025 Minutes
Winter EC 2025 Numbered Minutes
Winter EC 2025 Minutes
WIBM 2025 Documents In Advance
FIBM 2024 Numbered Minutes
FIBM 2024 Minutes
Fall EC 2024 Numbered Minutes
Fall EC 2024 Minutes
FIBM 2024 Documents In Advance
Specially Called YBM 2024 Numbered Minute
Specially Called YBM 2024 Minutes
Summer EC 2024 Numbered Minutes
Summer EC 2024 Minutes
Summer EC 2024 Documents In Advance
2023 - 2024
2024 Epistle
2024 Youth Epistle
YBM 2024 Numbered Minutes
YBM 2024 Minutes
Yearly EC 2024 Numbered Minutes
Yearly EC 2024 Minutes
YBM 2024 Documents In Advance
WIBM 2024 Numbered Minutes
WIBM 2024 Minutes
Winter EC 2024 Numbered Minutes
Winter EC 2024 Minutes
WIBM 2024 Documents In Advance
FIBM 2023 Numbered Minutes
FIBM 2023 Minutes
Fall EC 2023 Numbered Minutes
Fall EC 2023 Minutes
FIBM 2023 Documents in Advance
Summer EC 2023 Numbered Minutes
Summer EC 2023 Minutes
Summer EC 2023 Documents in Advance
2022 - 2023
2023 Epistle
2023 Youth Epistle
YBM 2023 Numbered Minutes
YBM 2023 Minutes
Yearly EC 2023 Minutes
YBM 2023 Documents In Advance
WIBM 2023 Minutes
WIBM 2023 Numbered Minutes
Winter EC 2023 Minutes
WIBM 2023 Documents In Advance
FIBM 2022 Minutes
FIBM 2022 Numbered Minutes
Fall EC 2022 Minutes
FIBM 2022DIAs
2021-2022
2022 Epistle
2022 Youth Epistle
YBM 2022 Numbered Minutes
YBM 2022 Minutes
YBM 2022 EC Minutes
Spiritual State of the Meeting Reports 2021
YBM 2022 Documents In Advance
Called EC Minutes Feb. 2022
WIBM 2022 IBM Minutes
WIBM 2022 EC Numbered Minutes
WIBM 2022 EC Minutes
WIBM 2022 Documents In Advance
FIBM 2023 Minutes
FIBM 2023 Numbered Minutes
Fall EC 2023 Minutes
FIBM 2023 DIAs
Summer 2023 EC Numbered Minutes
Summer 2023 EC Minutes
2020 - 2021
2021 Epistle
2021 Youth Epistle
YBM 2021 Numbered Minutes
YBM 2021 Minutes
YBM 2021 EC Minutes
State of the Meeting Reports 2020
YBM 2021 Documents In Advance
WIBM 2021 Minutes
WIBM 2021 Numbered Minutes
Winter 2021 EC Minutes
WIBM 2021 Documents In Advance
Called EC Minutes Dec. 2020
FIBM 2020 Minutes
FIBM 2020 Numbered Minutes
Fall EC 2020 Minutes
FIBM 2020 DIAs
Summer 2020 EC Minutes
2019 - 2020
2020 Epistle
2020 Youth Epistle
YBM 2020 Numbered Minutes
YBM 2020 Minutes
YBM 2020 Called EC minutes
YBM 2020 EC minutes
YBM 2020 Documents In Advance
WIBM 2020 Minutes
WIBM 2020 Numbered Minutes
WIBM 2020 EC Minutes
WIBM 2020 Documents In Advance
FIBM 2019 Minutes
FIBM 2019 Numbered Minutes
FIBM EC 2019 Minutes
FIBM 2019 DIAs
Summer 2019 EC Minutes
2018 - 2019
2019 Epistle
2019 Youth Epistle
YBM 2019 Numbered Minutes
YBM 2019 Minutes
YBM 2019 EC Minutes
YBM 2019 Documents In Advance
State of the Meeting Reports 2018
WIBM 2019 Numbered Minutes
WIBM 2019 Minutes
Winter 2019 EC Minutes
WIBM 2019 Documents In Advance
FIBM 2018 Minutes
FIBM 2018 Numbered Minutes
Fall EC 2018 Minutes
FIBM 2018 DIAs
Summer EC 2018 Minutes
2017 - 2018
2018 Epistles
YBM 2018 Numbered Minutes
YBM 2018 Minutes
YBM 2018 Documents In Advance
State of the Meeting Reports 2017
WIBM 2018 Numbered Minutes
WIBM 2018 Minutes
WIBM 2018 EC Minutes
WIBM 2018 Documents In Advance
FIBM 2017 Minutes
FIBM 2017 Numbered Minutes
FIBM 2017 EC Minutes
FIBM 2017 DIAs
Summer EC 2017 Minutes
2016 - 2017
2017 Epistles
YBM 2017 Numbered Minutes
YBM 2017 Minutes
YBM 2017 Documents In Advance
State of the Meeting Reports 2016
WIBM 2017 Minutes
WIBM 2017 EC Minutes
WIBM 2017 Documents In Advance
FIBM 2016 Minutes
FIBM 2016 Numbered Minutes
FIBM 2016 EC Minutes
FIBM 2016 DIAs
Summer 2016 EC Numbered Minutes
Summer 2016 EC Minutes
2015 - 2016
2016 Epistles
YBM 2016 Numbered Minutes
YBM 2016 Minutes
YBM 2016 EC Minutes
YBM 2016 Documents In Advance
State of the Meeting Repports 2015
WIBM 2016 Numbered Minutes
Field Secretary for Earthcare Job Description, Approved
WIBM 2016 EC Minutes
WIBM 2016 Documents In Advance
FIBM 2015 Minutes
FIBM 2015 Numbered Minutes
FIBM 2015 EC Minutes
FIBM 2015 DIAs
Summer 2015 EC Minutes
2014 - 2015
Finance Documents
The SEYM Fiscal Year is June 1st – May 31st.
If you have any questions, please email the Treasurer.
About Apportionments & Meeting Contributions to SEYM
The financial needs of SEYM are met primarily by contributions from the constituent monthly meetings which make up SEYM. The apportionments are a way of dividing up the cost of running the Yearly Meeting in a way that takes into account the relative sizes of the monthly meetings. Each meeting or worship group’s apportionment is based on its population statistics, as shown in the latest SEYM directory. For apportionment purposes, each member adult or child in a meeting is counted as one unit and each attender adult or child is counted as one half unit. The total number of units in a meeting is divided by the total number of units in the Yearly Meeting to determine each meeting’s percentage of the whole, which is then multiplied by the Meeting Donation line from the Yearly Meeting General Fund budget to determine the apportionment of the meeting.
As always, the apportionments are intended as guidelines. Each meeting is asked to consider, in the Light, their contribution to the financial support of SEYM.
2024 - 2025
FY 2024-2025 Budget
FY 2024-2025 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2024-2025
2023 - 2024
FY 2023-2024 Budget
FY 2023-2024 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2023-2024
2022 - 2023
FY 2022-2023 Budget
FY 2022-2023 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2022-2023
2021-2022
FY 2021-2022 Budget
FY 2021-2022 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2021-2022
2019 - 2020
FY 2019-2020 Budget
FY 2019-2020 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2019-2020
2020 - 2021
2018 - 2019
FY 2018-2019 Budget
FY 2018-2019 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2018-2019
2017 - 2018
FY 2017-2018 Budget
FY 2017-2018 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2017-2018
2016 - 2017
FY 2016-2017 Budget
FY 2016-2017 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2016-2017
2015 - 2016
FY 2015-20216 Budget
FY 2015-2016 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2015-2016
2014 - 2015
FY 2014-2015 Budget
FY 2014-2015 Apportionments
Treasurer’s Report 1st Quarter
Treasurer’s Report 2nd Quarter
Treasurer’s Report 3rd Quarter
Treasurer’s Report Fiscal Year End 2014-2015